Though it is a step in the right direction to have an interim manual process in place, we are concerned that it may still have shortcomings due to the different interfaces and systems involved. The University needs to communicate this to students. Deadnaming is a serious issue and can put students at risk, so we want to see more clarity around the timelines to resolve the issues we have raised, permanently.
We have been working during the summer to progress a new Identity and Access Management (IDAM) system, which will give staff and students greater control to update their digital identities. It will also make the process faster, easier and, importantly, it will streamline updates across the hundreds of other systems in use around the University. The project team is currently reviewing hundreds of applications that are used by staff and students to look at how these processes will work and interact with our new identity and access management system. The new system will begin being deployed fully in the second semester of the 2022/23 academic year.
As the system is introduced on a phased basis, the team will be consulting on this process with students and staff, including LUU elected officers and our LGBT+ networks. Updates will be posted on the Equality and Inclusion Unit (EIU) webpages.
In conjunction with the new system being implemented, training for staff is also planned to support them to refresh their understanding of their obligations around privacy and data.
We thank LUU elected officers and members of our trans community for their goodwill in being prepared to work with us on the delivery of this important piece of work.
We agree that this is a very important piece of work. We want to work with the University to ensure students, and especially trans students, are consulted and involved in this process to ensure it is fit for purpose.