AGMs & EGMs

This is a summary of everything that you need to know about running an Annual General Meeting (AGM). Follow these rules and guidelines to, you can find the full AGM rules in your Constitution.

An Annual General Meeting (AGM) is a compulsory meeting your society must hold each year. It is in place to ensure your society is democratic; giving your members the opportunity to stand and vote for a new committee, change the constitution and hear the annual report from the President and Treasurer.

How and When?

Your AGM should take place no later than a year after your previous AGM. You can hold your AGM online or in person, and minutes need to be sent to Activities before we register your new committee.

The minutes should include the President and Treasurer reports, a list of candidates, the result of the election and a full list of attendees (if done online, number of voters should be included here).

Basic Rules

  • At least 10 working days notice must be given to your members of the date of your AGM.
  • All your members must be informed of the positions that are available to stand for.
  • Your AGM date must be advertised on your LUU webpage as well as your preferred Social Media platforms.
  • You must hold an AGM even if you only have one person running for each position.
  • Your meeting's agenda must be available online 5 days before your AGM.
  • Only full members are allowed to vote in your election. A full member is a member who is a current University of Leeds student.

Can I Be a Candidate?

  • You must be a University of Leeds student and member of your society to stand for an exec position (president, treasurer or secretary).
  • Each candidate must provide a manifesto (this can be distributed before the AGM or simply presented at the AGM).
  • Members should always be given the option to vote RON (Re-Open Nominations) should they wish to do so.
  • Members are allowed to stand for one executive and one non-executive position maximum.

Hold Your AGM or EGM Here